SWACUHO Executive Board Highlights — June 2026
Meeting Overview
Date: June 12, 2026
The Executive Board met virtually to continue planning for upcoming conferences, prepare for the 2026-2027 membership drive, transition into the new fiscal year, and discuss new and ongoing initiatives focused on member engagement. Below are a few key highlights:
Key Discussion Areas
Student Staff Leadership Conference (SSLC) 2026 Planning
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Miguel Najera of Texas Woman’s University gave an SSLC planning status update and presented their proposed budget and rate structure, which were approved.
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Registration rates will remain unchanged from last year, helping keep the conference affordable for student leaders and their departments.
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Discussed opportunities to maximize conference resources while maintaining a high-quality attendee experience.
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The conference will be November 13 - 14, 2026, in Denton.
Membership Drive
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Finalized plans for the annual membership renewal campaign, which will begin in July. Current membership ends September 30.
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State Directors will assist with outreach to current and prospective members throughout the renewal period.
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Board members will also work to reconnect with institutions that are not currently represented in SWACUHO.
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Developed calendar of regular administrative actions to serve as a checklist for future iterations of the membership drive.
Regional Reception
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Decided to only purchase lemonade at the SWACUHO Regional Reception at Campus Home Live conference.
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Remaining budgeted funds will be used for door prizes (~$500) with the rest reinvested in SWACUHO membership (~$2500) through scholarships and member recruitment.
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Specific initiatives and strategies for reinvesting that money will be developed and presented at the next board meeting.
Expanding Access and Engagement
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Explored new ways to reduce barriers to participation for professionals from smaller and underrepresented institutions.
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Discussed using available funds to support outreach, engagement opportunities, and future scholarship initiatives.
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Plans are underway to form an ad hoc committee to develop recommendations for these efforts.
Annual Conference Planning Progress
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Reviewed the proposed schedule and planning timeline for the 2027 Annual Conference.
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Discussed registration timelines, conference programming, and attendee engagement opportunities.
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Continued preparations for registration to open this fall.
Upcoming Regional Events
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Received planning updates for the Arkansas Drive-In Conference.
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Encouraged conference organizers to share event information and photos to help highlight SWACUHO programming across the region.
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Celebrated the success of the recent Mid-Level Summit.
Fiscal Stewardship
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Fiscal year 2026-2027 began on 6/1/26.
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2025-2026 Tax information has been sent to our CPA.
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2025-2026 End of Fiscal Year Information (as of 5/31/26)
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End Organization Budget Balance: $45,709.24
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End Checking Account Balance: $70,844.25
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End Savings Account Balance: $80,599.57
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End of April to End May Income: $12,911.00
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End of April to End May Expenses: $479.69
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See Treasurer Snapshot for current accounting.
Nuts and Bolts
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Discussed adding clearer descriptions of SWACUHO's listservs to the website and registration forms.
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Established a recurring audit process to help keep listserv membership accurate.
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Collected content generated from previous meetings to create event-specific webpages with general descriptions and information.
Voting Items
✅ Approved a resolution of commendation for two retirements in the region.
✅ Approved a resolution of condolence for the passing of Past President, John White (virtual vote on 5/28/26).
✅ Approved the 2026 SSLC budget.
✅ Approved two resolutions honoring housing professionals graduating with advanced degrees across the region.
Treasurer Snapshot
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Fiscal YTD
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Current
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Total Income
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$3,090.00
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Total Expenses
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$9,014.97
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Upcoming Events
Questions or Ideas?
Reach out to your State Director if you would like more information about anything mentioned here!
Arkansas State Director
Leanna Payton
Henderson State University
arkansas@swacuho.org
Oklahoma State Director
Whitney Arbaugh
Northeastern State University
oklahoma@swacuho.org
Texas State Director
Nicholas Brown
East Texas A&M University
texas@swacuho.org
