SWACUHO Executive Board Highlights — March 2026

Meeting Overview

Date: March 20, 2026

Meeting Time: 8:31am – 10:19am

The Board met to debrief the Annual Conference, discuss upcoming initiatives, and continue work on strategic planning and operational projects for the year.

Key Discussion Areas

Annual Conference and Program Development

• Reviewed 2026 conference logistics, registration follow-up, and corporate sponsorship status (all payments now complete!).

• Discussed future Pre-Conference session planning and aligning ownership with the Program Committee.

• Program feedback, Best Of Series, and resource posting are in progress.

Strategic Plan and Membership Clarity

• The draft Strategic Plan is under Board review for the next month.

• State Directors will refine website language explaining membership date cycles and how new memberships align with annual terms.

Committee Engagement and Participation

• Committee Co-Chairs will be added to future Exec Meetings on a rotating basis.

• Several committee chair vacancies and interests were discussed; follow-up is underway.

• Communications Committee received approval to begin a blog post scheduling system to ensure consistent year-round content.

Awards and Recognition

• The Board supported updating the Bob Huss Outstanding Graduate Student Award criteria so nominees do not have to live in on-campus housing if they serve in housing roles.

• Awards and Recognition has begun sending nomination packets and planning spring communications.

Corporate Partner Engagement

• The Board discussed outreach to members from corporate sponsors.

• Future work will include reviewing data-sharing practices, clarifying expectations, and potentially adjusting sponsorship benefits.

Technology and Communications Updates

• 177 new members were added to the SWACUHO Nation listserv.

• Exploration is underway for targeted listservs, including Mid-Level and Graduate and Entry Level, if beneficial.

• Several website updates were completed, including Strategic Plan placement, Affiliation Agreement page, Dues Rate Schedule, and updated Executive Board and Committee Chair pages.

Practice Improvements

• The Board reaffirmed its commitment to transparency, including publishing abbreviated, Executive Board Highlights like this one.

• The blog may eventually support dedicated search tools to help members easily navigate organizational updates.

• Monthly budget/accounting summary will begin being provided.

Additional Operational Updates

• Work continues on the Non-Profit Task Force, committee camp agenda, and items for the ACUHO-I Campus Home.Live! silent auction.

• State Directors shared regional engagement plans and upcoming roundtables.

Voting Items

No voting items this month.

Treasurer Snapshot

• Updated budget details are available via the Treasurer’s shared Google Sheet.

• Robert C. Cooke Endowment Quarterly Update (Q4)

• • Fund Balance: $42,232.85

  • Available Funds for Distribution: $1,687.68

Scholarship Updates

• Campus Home. Live!

• • One scholarship awarded from the Robert C. Cooke Endowment Funds.

  • Two scholarships awarded from the ACUHO-I Foundation.

• NHTI

• • Eight people from the SWACUHO region were accepted to attend NHTI.

  • Four partial scholarships awarded from SWACUHO.

Upcoming Dates

• L.E.A.D. Committee Workshop: April 3 (Virtual)

• Next Executive Board Meeting: April 10 (Virtual)

• Mid-Level Summit: June 4–5 (College Station, TX)

Questions or Ideas?

Reach out to your State Director if you would like more information about anything mentioned here!

Arkansas State Director
Leanna Payton
Henderson State University
arkansas@swacuho.org

Oklahoma State Director
Whitney Arbaugh
Northeastern State University 
oklahoma@swacuho.org

Texas State Director
Nicholas Brown
East Texas A&M University
texas@swacuho.org